The President Brussels Hotel

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Groups Meetings & Events Internship

About the job

As a Meeting & Events intern you will be introduced to all aspects within the department. Your daily routine consists of administrative, organizational, and supportive tasks. Together with the Meeting & Events Team you will maintain and develop contacts with business generators, meeting and conference planners, visitors/Conference office, travel agents. • Support the M&E Team by managing the administrative tasks. • Handle events request from phone call, to sending offers and contracts to event planners under the supervision of the M&E Supervisor / Coordinator • Adhere to offers timing policy of maximum 24 hours • Coordinate the booking of rooms / meeting rooms for the events in the system under the supervision of the M&E Supervisor / Coordinator • Contributes to increase Group & Events conversions • Ensure that the rooming lists and reservation details are inserted in due time for operations. • Liaise with the following departments in procurement of the business: Sales Team, Banquet Operations, Front Office, F&B departments • Arrange and carry out Hotel show rounds • Maintain a record system to include the following: files on all previous functions, banquet and reservation book, customer contact file, menu file, activities file, solicits and follows-up on business referrals and potential sales leads
• Participate in hotel promotional activities • Conduct daily checks on follow up and decision date listed • Everything else that you want to learn and can handle!

Number of positions: 2
650 EURO per month
We offer a room depending on our availability at the time.
• Hours/week: 38h; • A monthly allowance of €650 and 80% reimbursement on local public transportation pass;
Department: Event

About you

The applicant should look for an internship of 6 months and should have the following qualifications and skills: • Languages: English and French • IT: Knowledge of Microsoft Office • Accurate and punctual; • Neat and professional grooming • High quality customer service, smiling and welcoming • Excellent written and verbal communication skills • Organized and strong attention to details • Problem solving and initiative skills • Creative • Team spirit, friendly • Ability to stay calm and polite under pressure • Flexible regarding tasks and schedule

Language required: French. English is a plus

The company

The President Brussels Hotel is a 4* property with 296 rooms, 20 meeting rooms and a unique private garden of 3000m². It also benefits from high speed Wi-Fi, a breakfast restaurant, a Mediterranean bar and a restaurant with a garden view and a terrace.
The hotel is easily accessible by public transportation as it is located 500m from North train station with international connections, a direct train to/from the airport and a metro/tram stop going straight to the city centre. By car, the hotel is at 20 minutes to the airport and to the highway. It is also close to famous convention centres like Tour & Taxis, Square and Brussels Expo.

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